Booking Procedures And Payment Information

Applications for Support and/or Exhibition must be made in writing with the booking form.

CONTRACTS & CONFIRMATION

SUPPORTERS

Once a Booking Form is received, a contract will be sent to you for signature with an accompanying invoice. This contract should be signed and returned with a 60% deposit payment. Upon receipt of the Booking Form the organiser will reserve the items listed in it. Completion of the Booking Form by the Supporter shall be considered as a commitment to purchase the items.  

EXHIBITORS

Once a signed Booking Form is received, a confirmation of exhibition will be e-mailed to you with an accompanying invoice.  

SUPPORT TERMS & CONDITIONS​​​​

Terms and Conditions of Supporter will be included in the Supporter agreement as well.

INSERT AND DISPLAY MATERIALS

Please note that all materials entering the venue incur a handling charge. This includes materials for inserts and display.  
​In order to receive a price quote for handling and to assure arrival of your materials, please be sure to complete the "Pre-Advise" form included in the shipping instructions when you receive either the Exhibition or Symposia Technical Manuals.  

PAYMENT METHODS


TERMS OF PAYMENT

​60% upon receipt of the sponsorship agreement and first invoice
40% by September 4th, 2017
(After October 2017, full payment is due upon booking)


​All payments must be received before the start date of the Congress. Should the Exhibitor fail to complete payments prior to the commencement of the Congress, the Organizer will be entitled to cancel the reservation while cancellation will be subject to cancellation fees as determined below.  

Option 1: Payment by check (€). 
Please make checks payable to: 26th EPA European Congress of Psychiatry
Kenes International Organizers of Congresses Ltd - EPA 2018 Congress

Option 2: Payment by Bank Transfer (€). 
Please make drafts payable to:
Kenes International Organizers of Congresses Ltd - EPA 2018 Congress
Bank Account
Credit Suisse Bank Geneva, 1211 Geneva 70, Switzerland.
Account number: 
Kenes International Organizers of Congresses Ltd
Clearing number - 
Swift  - 
IBAN  - 
All bank charges are the responsibility of the payer.

​CANCELLATION / MODIFICATION POLICY

Cancellation or reduction of support items must be made in writing to the Industry and Liaison Sales Associate: Carolina Groenendal - cgroenendal@kenes.com

The organizers shall retain:

  • 10% of the agreed package amount if the cancellation/ modification is made before August 1st 2017, inclusive
  • 50% of the agreed package amount if the cancellation/ modification is made between August 2nd 2017​ – December 4th, 2017 inclusive
  • ​100% of the agreed package amount if the cancellation/ modification is made after December 5th 2017