Promotional Support Opportunities

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PARALLEL SATELLITE SYMPOSIU​M​ -(AFTERNOON)                                                           Not Included in the Main Event CME/CPD
  • Exclusive sponsorship of an Official Satellite ​Symposium in a Parallel Hall
  • Symposium up to 90 minutes long, programme subject to the approval of the Scientific Programme Committee
  •  Permission to use the phrase “Official Satellite Symposium of EPA 2017 Congress” on invitation
  • Symposium Programme will be included in the Company and Exhibition Guide of the Final Programme
  • Use of EPA Logo based on guidelines 
  • Mail blast: Inclusion of short introduction and symposium Programme in a joint mailshot that will be sent out to all pre-registered delegates (information of mail blast to be provided by the sponsor and subject to receipt deadline)
  • Includes hall rental, standard audio/visual equipment, display table
  • Support will be acknowledged in the Company and Exhibition Guide of the Final Programme, on the event website, and with signage during the event​
  • The supporting company, in addition to the support fee, must cover all speakers’ expenses, including registration fees, accommodation and travel expenses. This also applies in the case where the Sponsored Symposium speakers have already been invited by the Congress​

​Please note that if you are interested in accreditation for a Satellite Symposium please contact Ms. Carolina Groenendal at cgroenendal@kenes.com for more information.

PLENARY SATELLITE SYMPOSIU​M​ -(EVENING)                                                               Not Included in the Main Event CME/CPD

  • Exclusive sponsorship of an Official Satellite ​Symposium in a Plenary Hall
  • Symposium up to 90 minutes long, programme subject to the approval of the Scientific Programme Committee
  •  Permission to use the phrase “Official Satellite Symposium of EPA 2017 Congress” on invitation
  • Symposium Programme will be included in the Company and Exhibition Guide of the Final Programme
  • Use of EPA Logo based on guidelines 
  • Mail blast: Inclusion of short introduction and symposium Programme in a joint mailshot that will be sent out to all pre-registered delegates (information of mail blast to be provided by the sponsor and subject to receipt deadline)
  • Includes hall rental, standard audio/visual equipment, display table
  • Support will be acknowledged in the Company and Exhibition Guide of the Final Programme, on the event website, and with signage during the event​
  • ​​The supporting company, in addition to the support fee, must cover all speakers’ expenses, including registration fees, accommodation and travel expenses. This also applies in the case where the Sponsored Symposium speakers have already been invited by the Congress​

Please note that if you are interested in accreditation for a Satellite Symposium​ please contact Ms. Carolina Groenendal at cgroenendal@kenes.com for more information.

ALLOCATION OF SESSION HALLS
Determination of Allocation
Allocation of halls will be determined according to level of participation.
Sponsorship levels for EPA 2017 are determined by the total amount spent by each company including:
• Satellite Symposia
• Sponsorship items
• Advertising
• Exhibition Space

The order of selection is as follows:

Choice of Session Halls:​

DIAMOND AND PLATINUM SPONSORS (from highest to lowest amount) – choose their preferred session slots first.
GOLD SPONSORS (from highest to lowest amount) – choose their preferred session slots second.
SILVER SPONSORS (from highest to lowest amount) – choose their preferred session slot third.​


PRODUCT THEATRE​ - NEW**                                                              

Meet with attendees and key decision makers to share your new research outcomes, discuss
your clinical protocols, and conduct product demonstrations of your new products and services.
Product Theatre sessions are 30 minutes in length and will be held in a designated area(s) in the exhibition hall, which is set up in theatre style for 50 attendees. No other sessions of the scientific programme will run in parallel but may run concurrent with other corporate sponsors.
Product Theatres provide a high value, live educational opportunity for hosts to reach engaged healthcare professionals. These sessions deliver a platform to gather and discuss issues on patient education, specific products and therapeutic areas.
Located in the Exhibition hall, Product Theatre provides an opportunity to:
  • Highlight and demonstrate new and existing products*
  • Provide up-to-date research findings
  • Give product* details in-depth
  • Demonstrate products*
  • Distribute branded materials*
*Following all compliance regulations.

The supporting company, in addition to the support fee, must cover all speakers’ expenses, including registration fees, accommodation and travel expenses. This also applies in the case where the Priduct Theatre speakers have already been invited by the Congress​

These are non-CME sessions that are organised by the companies themselves and that must be approved by the Scientific Programme Committee.


For the Satellite Symposium & Product Theater, the following applies:​​ 
​- The sponsoring company for the Sessions may select speakers and topics.
- Special time slots will be designated and will be allocated on a “first come, first served” basis.
- The sponsoring company, in addition to the sponsorship fee, must cover all speakers’ expenses, ​
including registration fees, accommodation and travel expenses. This also applies in the case
where the Sessions’ speakers have already been invited by the Congress.
- All sessions programme must be submitted for approval by the Scientific Programme Committee.
-  In the case where the Scientific Programme Committee does not accept the Session Programme,
each party will be entitled to cancel the booking without paying any penalty for the cancellation
or for any damages caused by the cancellation to the other party. Accordingly, upon such
cancellation, neither of the parties will have any claims, demands or suits towards the other.
                                                            

BRANDED SEATING CUBES - NEW**                                                              

The branded Seating Cubes or Festival Chairs are sturdy, trendy, cool, classic, cheerful, creative,stylish and informal. This multipurpose cardboard stool can be customized to match whatever theme you have chosen for the event – Design subject to approval of Secretariat and following all compliance regulations.
  • Opportunity to use the branded seats in your Product Theatre session
  • Opportunity to customize the seating cubes
  • 75 branded seats will be produced
  • Location of seating cubes onsite to be coordinated with Secretariat

INTERNET AREA                                                       

There will be an internet area equipped with workstationswhere attendees may check e-mails etc. 
  • Opportunity to display company logo on screen saver
  • ​Opportunity to customise the Cyber Centre, upon approval of Committee and following all compliance rules
  • ​Opportunity to set company home page as the default home page
  • ​Support will be acknowledged in the Company and Exhibition Guide of the Final Programme, on the event website, and with signage during the event​.

WIFI LANDING PAGE
Wireless Network Provision: Delegates wishing to access the internet via their own laptop/
smartphone may do so by using the congress Wi-Fi.
An initial branded splash screen will bear the sponsor’s logo and company name. Sponsors of
this piece of technology will receive strong visibility during the meeting.
  • ​Support will be acknowledged in the Company and Exhibition Guide of the Final Programme, on the event website, and with signage during the event​.​
HOSPITALITY SUITES/ MEETING ROOMS
Rent a room at the Congress venue and use it to host and entertain your guests throughout the Congress. Supporters will have the option to order catering at an additional cost.
  • Opportunity to brand the hospitality suite
  • Acknowledgement on signage outside suite
  • Support will be acknowledged in the Industry Support and Exhibition section of the Program, on the event website and with signage during the event following all compliance regulations.​​​​​​​​​
EARLY CAREER PSYCHIATRISTS’ LOUNGE (Sole Sponsorship)

Facilities will be made available at the congress centre for Early Career psychiatrists to review their presentations.
  • Sponsor’s name/company logo will appear on all signs for this room.
  • Opportunity to provide Sponsor’s mouse pad at each workstation.
  • Opportunity to display Sponsor’s logo on screensavers at each workstation​

    EARLY CAREER PSYCHIATRISTS’ FUND

    In order to encourage the participation of Early Career Psychiatrists, the EPA has created a special fund for the Early Career doctors. Companies are requested to contribute in addition to their sponsorship/ exhibition commitment. Sponsorship contribution is not limited.
    • ​Acknowledgement in the special list of the Early Career Psychiatrists’ Fund on the Congress website
    • ​Acknowledgement on Sponsors’ Board on-site

    RESEARCH PRIZES (5) AND SCHOLARSHIP PROGRAMME WINNERS AWARD​ (5): FOR EUROPEANS and NON-EUROPEANS

    The Award Ceremony for Research Prizes and Scholarship Programme Winners will take place
    during the Congress Opening Ceremony. The Research Prizes and Scholarship Programme
    winners will be chosen by the EPA Selection Committee; for more details, please check our
    website announcements on: www.europsy.net or on the Congress website. The award will consist of travel, registration and accommodation expenses of the named winners.
    • Prize winners will be informed of Supporting Company
    • Acknowledgement of the Supporting Company at the Award Ceremony

    SPEAKERS’ READY ROOM OR DESIGNATED AREA                                                     

    ​Facilities will be available at the Congress Centre for speakers and abstract presenters to review their presentations.
    • Sponsor’s name/company logo will appear on all signs for this room
    • Opportunity to provide Sponsor’s mouse pad at each workstation
    • Opportunity to display Sponsor’s logo on screensavers at each workstation
    • Sponsor’s logo with hyperlink on Congress website
    • Acknowledgement on Sponsors’ Board on-site​

    COFFEE BREAKS (Each Break)                                                   

    Coffee will be served during breaks on each day of Congress sessions.
    • ​Opportunity to have a display of company's logo at the catering points located within the exhibition area
    • ​Supporter will be given the opportunity to brand the napkins (at an extra cost)
    • ​Support will be acknowledged in the Company and Exhibition Guide of the Final Programme, on the event website, and with signage during the event

    *All pictures are illustrations only.​​​​