Please read all instructions carefully before submitting your proposal.
Important deadlines:
- Proposal submission opening: 14 April 2025
- Proposal submission deadline: 7 May 2025, 23:59 CEST
- Notifications: August 2025
Proposal must be received by the announced deadline. Submission received after the deadline will not be considered.
Proposal must be submitted online via the submission system only. Proposals submitted by email will not be accepted.
Requirements for Symposium proposals
Symposia focus on specific topics in psychiatry, representing several points of view. Each symposium includes four presentations by international speakers and offers an opportunity for discussion at the end.
- A brief description of the session (min. 500 characters, max. 1500 characters) for evaluation purposes only. (This is not considered as an abstract.)
- One Chair, one Co-Chair and four Speakers per session. (The Chair and Co-Chair may be chosen from the Speakers.)
- To ensure a better country balance within the Programme, no more than two Speakers may be of the same nationality.
- The Symposium should aim to reflect gender balance as much as possible.
- Prior to submission, the Chair and Submitter should ask for the preliminary availability of every Speaker in their session.
- Symposium sessions are 90 minutes in length.
- Only the Submitter will receive notification of the final Scientific Programme Committee decision and is responsible for communicating the result to all other Chairs and Speakers.
- Chairs/Co-Chairs/Speakers/Directors/Co-Directors may participate in no more than three sessions. This includes EPA Courses, Symposia and Workshops.
All members of the faculty of a Symposium should be self-financed and registered to the Congress.
EPA Section Chairs may submit symposium proposals on behalf of their Section, either individually or jointly with another Section.
For sessions officially submitted by EPA Sections: Please note, you will be required to confirm that the session is an official EPA Section submission. You will also be required to enter a code provided by the EPA Section Chair.
Requirements for Workshop proposals
Workshops are devoted to a specific topic and bring together experts in this field for an intensive discussion. These are 90-minute working sessions, with 30 minutes devoted to discussion and interactivity.
- A brief description of the session (min. 500 characters, max. 1500 characters) for evaluation purposes only. (This is not considered as an abstract.)
- One Chair, one Co-Chair and four to six Speakers per session. (Chairs and Co-Chairs may be selected amongst the Speakers.)
Each presentation should be no longer than 10 minutes. - At least 30 minutes of discussion at the end of the Workshop.
- To ensure a better country balance within the Programme, no more than half of the Speakers may be of the same nationality.
- The Workshop aim to reflect gender balance as much as possible.
- Prior to submission, the Chair and Submitter should ask for the preliminary availability of every Speaker in their session.
- Workshop sessions are 90 minutes in length.
- Only the Submitter will receive a notification of the final Scientific Programme Committee decision, and is responsible for communicating the result to all other Chairs and Speakers.
- Chairs/Co-Chairs/Speakers/Directors/Co-Directors may participate in no more than three sessions. This includes EPA Courses, Symposia and Workshops.
All members of the faculty of a Workshop should be self-financed and registered to the Congress.
EPA Section Chairs may submit Workshop proposals on behalf of their Section, either individually or jointly with another Section. For sessions officially submitted by EPA Sections: Please note, you will be required to confirm that the session is an official EPA Section submission. You will also be required to enter a code provided by the EPA Section Chair. Case-based workshops can be indicated via a tick box.
Requirements for Course proposals
The European Congress of Psychiatry serves the educational mission of the EPA by providing high-quality EPA Courses, covering all aspects of psychiatry. Each EPA Course is composed of two 90-minute sessions.
Important information about EPA Course Proposals and Selection.
- A brief description of the session (min. 500 characters, max. 1500 characters) for evaluation purposes only. (This is not considered as an abstract.)
- Each EPA Course must have one Director. One Co-Director is authorised.
- The Submitter should receive the consent of the Course Director and any Co-Director prior to submission.
- EPA Courses are 180 minutes in length and are presented in two consecutive 90-minute sessions. (Please note: the format of EPA Courses may be adapted if a virtual event is organised.)
- Only the Submitter will receive notification of the final Scientific Programme Committee decision. The Submitter is responsible for communicating the result to the Director and Co-Director.
- Chairs/Co-Chairs/Speakers/Directors/Co-Directors may participate in no more than three sessions. This includes EPA Courses, Symposia, and Workshops.
- EPA Course should aim to reflect gender balance as much as possible.
Each EPA Course may have a maximum of one Director and one Co-Director. The benefits are shared equally: each is entitled to one waived registration, 50% of the overall transportation allowance, and one night of hotel accommodation. If there is no Co-Director, the Director is entitled to one waived registration, 50% of the overall transportation allowance, and one night of hotel accommodation. In accordance with EPA rules, benefits may not be transferred from the Director to the Co-Director.
EPA Section Chairs may submit EPA Course proposals on behalf of their Section, either individually or jointly with another Section. For sessions officially submitted by EPA Sections: Please note, you will be required to confirm that the session is an official EPA Section submission. You will also be required to enter a code provided by the EPA Section Chair.
Submission system information
Proposal can be saved in “Draft” status to be re-edited and finalised until the submission deadline. Therefore, the submitter will be required to create a user account.
Proposal fulfilling all criteria can be saved in “Final submission” status. Only proposal in “Final submission” status will be regarded as successfully submitted and considered for the Congress.
Proposal in “Final submission” status can be re-edited and modified until the submission deadline.
Proposal review
The submission will be reviewed by the Local Organising Committee and an experienced panel of reviewers. Following the information regarding acceptance, scheduling information will be sent to the Submitter.
Proposal acceptance and publication
Accepted proposals will be included in the Congress programme. Each speaker will be contacted to submit a separate speaker abstract for their presentation which will be published in an e-supplement of the European Psychiatry Journal and will be made available on the Congress website.
For any inquiries, please contact epa.abs@mci-group.com.
